I am the MP for Halton (Widnes, West Runcorn & Hale). As your MP, it is important that I and my office can keep in touch with constituents about my work, take up casework on their behalf and ask for views on local issues.
This page explains how I collect and use personal data, the legal basis for doing so and provides information about your rights in respect of your personal data for which I am the data controller.
My responsible officer for data protection can be contacted at email@example.com or on 0151 424 7030.
Data collection and use
The office of Derek Twigg MP will only collect and use personal information for the specific purpose for which it has been obtained.
Policy enquiries and casework (personal problems) enquiries bring with them information provided by the constituent and/or on behalf of the constituent. I will only share such information with a third party organisation where this is necessary and reasonable to do so, and therein, that would be only the amount of information deemed necessary to ensure the query is handled efficiently. The data processing is for performing tasks in the public interest or in the exercise of official authority. Casework is processed primarily under the lawful basis of public task and the lawful basis of consent.
Please see the “who I share your information with” section for further details.
When registering with this website or by completing a form or survey sent to you by my office, you may be asked for personal information. In each case, I will ask for your explicit consent to use your information, and I will only use it for the purposes for which you provide it.
I may communicate by post, email, phone or text message about my work and to give you the latest news on my campaigns and opportunities to get involved. I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector and I may write to you in connection with my activities as an MP.
I will only send emails, texts or contact you by telephone where you have provided explicit consent for me to do so. You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting our Data Protection Officer or by using the unsubscribe option I provide in all communications.
I will not use personal data for any automated decision making or profiling.
Who I share your information with:
When I take up casework on your behalf, it may be necessary for me to share the details you provide with government departments, local authorities and other public bodies. I will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how information you provide as part of a casework request is used, please contact my Data Protection Officer for more information.
Other than in the circumstances above, I will not share personal information with other organisations without your explicit consent.
In order to communicate with you about my work as the MP for Halton, it may be necessary for me to transfer personal information to countries or jurisdictions outside the EU. In each case, I will take steps to ensure that the suppliers I use comply with the General Data Protection Regulation or are subject to the Privacy Shield scheme agreed between the European Union and the United States.
Special category data we hold
The office may also hold special category data for a smaller number of data subjects. This data will be processed under the lawful basis, as is permitted in clauses 23 and 24 of schedule 1 of the Data Protection Act 2018. The data may include:
- Political opinions
- Religious beliefs
- Trade union activities
- Sexual orientation
- Race and ethnic origin
- Details of criminal offences
- Physical and mental health
Retention of personal data
I will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. Information relating to casework will be retained for a maximum of one year, unless the casework matter is still ongoing, although I may retain a minimum amount of information about closed cases in the event that you contact me again for help.
I may delete information that I consider repetitive in order to hold minimal personal data.
If you have consented to receive information about my work, I will only retain your personal information for as long as I am the MP for Halton, or you ask not to be contacted further.
I will regularly review the personal information I hold to ensure that its use is necessary and proportionate.
The Office uses a CMS (Content Management System) application, Caseworker.MP, to help with the management of constituent casework records. This information predominantly includes but is not limited to:
- Names, addresses and email addresses
- Telephone numbers
- National Insurance Numbers, Passport Numbers
- Special category data as outlined under the section Special category data we hold.
IP Addresses and Cookies
This site does not automatically capture or store personal information, other than logging the user’s IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. I also use IP addresses in the aggregate to track which pages people visit in order to improve the quality of the site.
A cookie is a tiny text file that is stored on your computer. Cookies may be used in order to tailor your experience on this site according to the preferences you have specified. Cookies on this website do not contain personally identifiable information, other than your IP address, which itself is only very rarely enough to identify you as an individual.
Links to other websites:
This website contains links to other websites. I am not responsible for the content or privacy practices of these websites.
You have a number of rights in relation to your personal information and the opportunity to choose how it is used. You can:
- Obtain copies of the personal information I hold about you (known as a “subject access request”)
- Request that I correct or update any personal information held about you
- Ask that we erase or restrict the way in which I use your information
- Request that personal information you have given your consent for me to use is provided in an electronic format so it can be transferred to another data controller (also known as “data portability”)
You may opt out of receiving further communications form me in any medium at any time. All requests to unsubscribe are dealt with promptly, and in all cases will be dealt with in 14 days.
If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact my Data Protection Officer:
c/o Derek Twigg MP
House of Commons
0151 424 7030
Alternatively you have the right to raise any issues or concerns directly with the Information Commissioner’s Office.